Job Title: Procurement and Logistics Coordinator
Company: Castlebrook Furniture & Design Ltd
Location: UK/Ireland; Hybrid working
Reporting To: Head of Operations
Contract Type: Full time / Permanent
Hours of Work: 37.50 hours / Monday to Friday / Occasional overseas travel will be required

Role Overview 

We require a Procurement and Logistics Coordinator to support our growth and expansion plans. This role will work as part of our Procurement team to help procure and deliver our hotel and luxury residential interior products. You will be responsible for delivering the best value-balancing quality, lead-times, price and project requirements.

You will have an innate attention to detail to plan and organise your workload, a strong customer focus, and the ability to negotiate and problem solve the best outcome for the project. As part of your day-to-day role, you will be comfortable working in a fast-paced environment where you will be required to work to tight deadlines, be able to manage multiple priorities with ease, and enjoy working across global teams.

Ideally, you will have a previous track record working within Procurement, Supply Chain, Logistics or Operations in the furniture industry, which you will be able to leverage to help you be successful in role. This is an exciting opportunity to join our team who have been at the heart of helping our clients create luxurious interiors for their guests. 

Responsibilities

Engage in commercial supplier negotiations to drive best value for the project

• Agree all contractual arrangements with suppliers (Cost, Delivery dates, Payment terms, penalty clauses for non-adherence to agreed terms)
• Negotiate order price with supplier
• Ensure projected costs are in line with project estimations

Procure the most suitable product per project and commercial parameters

• Source and price product for the teams as required
• Review Purchase order request
• Determine what taxes and / or duties are applicable, if required
• Place order and issue project contract documents
• Confirm Advance Payments to suppliers, as required
• Approve PO for transport and place orders

Support client projects and team with seamless procurement and logistics coordination

• Ensure all lead times are compatible with the project programme, and design drawings and specifications are appropriately approved
• Reconcile prices quoted by suppliers to bill of materials to ensure quoted prices represent value 
• Obtain quotes for product transportation as appropriate
• Organise and plan delivery and logistics, ensuring supplier adheres to agreed delivery dates
• Inform teams of any potential delays, overruns, and liaise with all internal and external teams to determine best solution
• Ensure all project and internal teams are informed when project changes are required, and complete all necessary internal project documentation, as required

Identify and secure new suppliers, manufacturers to support Castlebrook’s continued growth

• Develop and expand the approved supplier base and manufacturers
• Perform due diligence on any proposed new suppliers and submit for approval
• Ensure all suppliers have the appropriate accreditations and insurance cover(s)

Person Specification

Skills and Qualifications

• Relevant experience in supply chain, procurement, logistics or operations, ideally within the furniture sector
• Ability to communicate across teams and work as a team player
• Strong ability to plan, organise and problem solve working methodically to achieve results
• Comfortable adapting to change and taking initiative
• Excellent verbal and written communications skills

Castlebrook is an Equal Opportunity Employer, we believe and treat all our employees, customers and other stakeholders with dignity and respect.

Apply here: info@castlebrook.ie